Manage Course Administration

Learn how to invite students and staff, review the course schedule and content proposals, and manage the gradebook.

All course administration tasks are easily handled in one place! We'll cover how to handle the main admin of your course with a brief overview of:

  1. Inviting students
  2. Setting up courseware and assessments
  3. Reviewing grades

Invite students

On the Administration tab, click your course.

Click Add Users and include the student email, first name, and last name. Remember to click Submit each time.

The users will receive an email inviting them to join your course. For new users, they will need to follow the steps in the invitation email in order to successfully register for their SYLVA accounts. That includes setting a password. Registered users, who already used SYLVA before, can use their existing login credentials.

In Administration, you can remove students by hovering over their name and clicking the trash icon. If you need to revise the student name or email, you must delete them from the list and add them again.

Set up courseware and assessments

In the Courseware tab, we can view all of the lectures for a course. We can add new lectures, view all proposals for each lecture created in CREO, and revise the schedule.

Proposals

We can view the proposals for each lecture when we click Proposals. When we create lecture content in the authoring tool CREO, we deploy the lecture to SYLVA for review. These versions are called proposals so that they can be reviewed before being published for student access.

By clicking on each proposal line, you can preview the entire lecture and then accept or reject it.

  • Red circle - The proposal was rejected
  • Yellow circle - No action was taken
  • Green circle - The proposal was accepted and will be published according to your lecture schedule

Revise the schedule

On each lecture line, there are three useful tools:

  • Double arrow - Use this to reorder lectures
  • Pencil - Edit the lecture name, publication date, start date, and end date
  • Trash - Delete the lecture from the schedule

In the Assessments tab, we can view all of the assessments for the course. The layout is similar to the Courseware tab. You can view the assessment proposals and make revisions to the schedule.

Review grades

The final tab Evaluation provides results by assessment, grades by student, and a summary of the class performance.

For each assessment, we can see the number of students who have started and submitted the assessment out of the total group next to Users.

Assessments that have already been graded and published will show the average percentage (e.g., Assignment 1 and 2). Assessments that have not yet been graded and published will not show the average percentage (e.g., Assignment 3).

Lastly, student requests, if any, are displayed next to the assessment. Click the student request to open the requests. You can reject, review, and accept each request.

Assessment-level grades

It is possible to view student performance for each assessment by clicking the respective grade icon on the far righthand side of each assessment line.

The summary report will open. The average performance and the number of students who passed is provided.

The Performance Overview displays the performance distribution of the assessment by points.

The Question Overview shows the average, minimum, and maximum points per question.

By clicking on each question line, you can change the grading for the question and provide an explanation for the students regarding the grade change. If you would like to abort changing the grading, click on the question line again.

The Student Distribution displays the performance distribution by students.

The Students List provides the performance of each individual student.

For assessments that have not yet been published, you will instead see the button Publish at the bottom righthand side of the screen. The students will be able to see their grade for the assessment after you publish the grades.

Student-level grades

On the same evaluation overview page, we can view the individual performance for each student by clicking the student's name under Student List. We can see the individual student's personal grading report.

Course-level grades

Aggregate grades of all assessments are presented in the final results summary. View the final results by clicking the Final Grade icon. You can publish the grades by clicking Publish. The students will then be able to see their final results for the course!

Recap

You now have access to all course admin tasks in one place! You can manage your students in the course, maintain your courseware and assessment schedule, and take advantage of automated grading reports. Grading features including handling student requests and revising grades are easy and practical for use in the classroom.

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